Responsibilities

Provide advanced secretarial and administrative support, including photocopying, e-filing, and typing legal documents.
Manage files and documents using the iManage system.
Schedule client appointments, book meeting rooms, and manage the Director’s diary and meetings.
Handle emails, calls, and messages for the Director, ensuring timely responses.
Coordinate calendar management, travel, accommodation, and event planning (client marketing events, conferences, etc.).
Record time, compile monthly invoices, monitor accounts receivable, and assist with Professional Indemnity Insurance and agency applications.
Support marketing efforts by organizing mail-outs, updating the website, and coordinating client events.
Maintain databases, filing systems, and administrative procedures.

Candidate Requirements

Executive-level experience as a Personal/Legal Assistant.
Willingness to go the extra mile to ensure tasks are completed to satisfaction.
Ability to thrive and remain composed under pressure.
Strong IT skills, including spreadsheet creation and inbox, calendar, and billing management.
Professionalism and discretion in handling confidential matters.
Flexibility to work occasional overtime when needed.

Apply online now

For an immediate response and a confidential conversation about this position, please contact:

Nikeeta Beri | Nikeeta@invenio-global.com | +1 345 769 7000

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