Executive Assistant – MD’s office

Responsibilities:

• Organize all records, general library of periodicals, books, newspapers, and seminar materials in an efficient filing system
• Assist with the development and maintenance of logs, schedules and tracking tools and utilities for the onsite inspection team
• Organize and maintain schedule of all meetings and make travel arrangements
• Perform all necessary administrative services
• Compose correspondence, handle confidential documents and prepare minutes of meetings ensuring accuracy, clarity and confidentiality
• Respond promptly to requests for assistance and information from members of staff, and third parties

Requirements:

• High school graduate with passes in English
• Ideally minimum 5 years ‘experience working in a secretarial/EA/PA role an executive level
• Qualifications in secretarial studies would be an asset
• Maintain confidentiality at all times
• Critical thinking and organization skills to facilitate executive level decisions;
• Exceptional word processing and record management skills; and
• Proficiency in Microsoft Office applications, especially Outlook, MS Word, MS Excel and PowerPoint