Executive Assistant

Responsibilities:

• Communicate between the MD’s office and the diverse portfolio of companies that he has responsibility for across and outside the group
• Prepare and edit correspondence, communications and other documents on behalf of the MD
• Act as a point of contact between executives and employees/clients
• Liaison with Government ministries and prominent members of the business community
• Coordinate and schedule meetings, appointments and conference calls
• Design and maintain databases
• Maintain the MD’s filing system
• Prioritize meeting requests, document execution requests and action accordingly
• Arrange varied business travel
• Perform general office duties and running errands as required
• Record, transcribe and distribute minutes of meetings as required
• Monitor, screen, respond to and distribute incoming communications
• Answer and manage incoming calls
• Interact with external clients

Experience required:

• A Degree with proven work experience providing high-level administrative support to an executive or senior management team
• Proficiency and expertise in all MS Office applications
• Excellent written and communication skills
• Ability to work with all staff levels across a diverse portfolio of companies
• Experience exercising discretion and confidentiality with sensitive information always
• Excellent team player with the ability to work well with others or under own initiative and positive attitude
• Excellent organizational skills with ability to think proactively, multi-task, prioritize work and function under pressure