Facilities Assistant

You’ll be responsible for providing support to the Facilities Supervisor, assisting with all aspects of facilities management for the Cayman office.

About the role

• Deal with internal and external document deliveries 
• Conduct Court runs in a timely and effective manner
• Collect, sorting and distributing incoming and outgoing post 
• Assist the Facilities Supervisor by ordering and maintaining stationery and refreshment supplies
• Assist the Facilities Supervisor by obtaining quotations and ordering office equipment and furniture as required
• Provide cover for the Receptionist including, but not limited to, covering the front desk, answering and diverting calls, preparing meeting rooms and stocking refreshments
• Undertake routine maintenance work as required by the firm which is within your capability (eg putting up shelves, hanging bulletin boards, moving furniture) 
• Assist with and coordinating internal office moves
• Maintain the organisation and tidiness of the archive storage facility
• Act as Fire Safety Warden
• Assist with hurricane preparedness planning

About you – essential requirements

• Ability to preserve a high degree of confidentiality
• Good organisational and communication skills
• Ability to work under pressure, often within tight deadlines
• Excellent attention to detail
• Calm, common sense approach
• IT literate – competent with all Microsoft packages. 
• Professional, approachable and ability to successfully work as part of a team
• Good practical level of DIY skills
• A full, clean driving license is essential
• Pro-active and service orientated approach