Receptionist/Facilities Assistant

About the role

• Greet reception visitors, answer and direct incoming telephone calls 
• Ensure the arrival and departure of visitors are tracked and recorded appropriately
• Record all by-hand deliveries 
• Ensure the reception area is kept tidy and standards of professionalism within the area are maintained
• Prepare meeting rooms with refreshments when requested and tidy rooms on completion of meetings
• Assist with event set-up and coordination
• Complete ad hoc administration duties as required, i.e. photocopying, scanning, incoming/outgoing mail/couriers
• Provide holiday/other absence cover for the Facilities Assistants within the team 
• Liaise with external contractors and vendors as necessary
• Support the Facilities team with office and local deliveries when required
• Ensure various supplies are well stocked, re-ordering where necessary, within internal guidelines
• Assist with the processing of invoices
• Act as Fire Safety Warden
• Assist with hurricane preparedness planning
• Some lifting and physical transportation of documents may be required (eg archive boxes, court bundles etc.)
• Any other ad hoc duties as required

About you – essential requirements

• Ability to preserve a high degree of confidentiality
• Good organisational and communication skills, both verbal and written
• Ability to work under pressure, often within tight deadlines
• Excellent attention to detail
• Calm, common sense approach
• IT literate – competent with all Microsoft packages 
• Professional, approachable and ability to successfully work as part of a team
• A full, clean driving license is essential
• Pro-active and service orientated approach