Receptionist/Facilities Assistant

$40k - $55k USD + Benefits, Package and Discretionary Bonus

About the role

  • Greet reception visitors, answer and direct incoming telephone calls 
  • Ensure the arrival and departure of visitors are tracked and recorded appropriately
  • Record all by-hand deliveries 
  • Ensure the reception area is kept tidy and standards of professionalism within the area are maintained
  • Prepare meeting rooms with refreshments when requested and tidy rooms on completion of meetings
  • Assist with event set-up and coordination
  • Complete ad hoc administration duties as required, i.e. photocopying, scanning, incoming/outgoing mail/couriers
  • Provide holiday/other absence cover for the Facilities Assistants within the team 
  • Liaise with external contractors and vendors as necessary
  • Support the Facilities team with office and local deliveries when required
  • Ensure various supplies are well stocked, re-ordering where necessary, within internal guidelines
  • Assist with the processing of invoices
  • Act as Fire Safety Warden
  • Assist with hurricane preparedness planning
  • Some lifting and physical transportation of documents may be required (eg archive boxes, court bundles etc.)
  • Any other ad hoc duties as required

About you – essential requirements

  • Ability to preserve a high degree of confidentiality
  • Good organisational and communication skills, both verbal and written
  • Ability to work under pressure, often within tight deadlines
  • Excellent attention to detail
  • Calm, common sense approach
  • IT literate – competent with all Microsoft packages 
  • Professional, approachable and ability to successfully work as part of a team
  • A full, clean driving license is essential
  • Pro-active and service orientated approach

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