Receptionist – law firm

Responsibilities:

• Answering the door, greeting and looking after guests
• Operating the switchboard
• Keeping reception in good order
• Receiving and logging of incoming and outgoing communications and liaison with others as necessary, including couriers and incoming deliveries, etc.
• Clearing of the postal box and distribution of all incoming mail and arranging postage for outgoing mail
• Setting up meetings, client facing rooms and the kitchen
• Managing the diary for all board and meeting rooms
• Organising catering and refreshments for meetings
• Before and after meetings, setting out and clearing the meeting rooms
• Maintaining all rooms so they are ready and fit for each meeting
• Keeping the kitchen tidy, ordering supplies and ensuring the fridges are well stocked
• Managing stationary inventory and ordering of supplies
• Assisting with monthly reconciliation of vendor accounts and payments of statements and invoices

Requirements:

• Big smile!
• Ideally have receptionist experience for over a year in a law firm, professional services company or corporate firm
• Ideally have used switchboards before
• Ability to work under pressure
• Team player
• Ability to use initiative and have a positive attitude
• Punctual and reliable