Responsibilities

• Apply firm policies and administrative procedures relevant to the department.
• Prepare documents, presentations, research, and analysis as needed.
• Handle specialized assignments related to investment vehicles, regulated entities, court filings, and procedures with minimal supervision.
• Draft and review correspondence, ensuring accuracy and adherence to firm standards.
• Maintain organized file management systems, including email filing.
• Manage diaries, coordinate complex travel, and oversee resource planning.
• Handle time recording, matter openings, compliance, invoicing, and expense processing.
• Communicate professionally with fee earners, clients, courts, government agencies, and colleagues.
• Support legal teams with non-client matters, including pro bono work.
• Conduct research for business development, including market and competitor analysis.
• Maintain CRM records, update lawyer contact details, and coach colleagues on best practices.
• Assist with organizing client gifts and provide support to other secretaries as needed.

Requirements

• At least 5 years of experience in a senior secretarial role, preferably in a major onshore or offshore law firm.
• Familiarity with professional services environments, with legal industry experience as an advantage.
• Strong organizational skills with the ability to prioritize and meet deadlines, including working outside standard office hours when required.
• High level of discretion in handling confidential information.
• Experience working with local and international service providers and clients.
• Ability to work independently, take initiative, and solve problems effectively.
• Advanced proficiency in technology, databases, presentations, and spreadsheet software.
• Strong attention to detail and accuracy in all work produced.
• Excellent written and verbal communication skills.
• Strong interpersonal skills, able to collaborate effectively with professionals at all levels across multiple offices.