Responsibilities:

• Manage a portfolio of entities including SPCs, regulated funds, and holding companies with a focus on quality and timely service.
• Independently handle client instructions and inquiries, ensuring compliance with internal policies and procedures.
• Oversee entity formation and onboarding, including preparation of minutes, resolutions, and related documents.
• Collaborate with compliance teams to fulfill AML and KYC requirements.
• Maintain accurate statutory records and update entity data in internal systems like ViewPoint.
• File and manage electronic and physical records, ensuring proper documentation from regulators and legal teams.
• Ensure all entities comply with legal, regulatory, and constitutional requirements.
• Support billing processes including aged receivables, WIP, and invoicing, in coordination with finance teams.
• Manage regulatory filings and correspondence with authorities such as ROC, CIMA, and DCI using systems like CORIS, CAPS, and REEFs.

Requirements:

• 3–5 years of experience in corporate administration, preferably in a legal or professional services environment.
• Working knowledge of corporate services platforms such as CORIS, CAPS, REEFs, and ViewPoint.
• Familiarity with Microsoft Office and document management systems.
• Strong organizational and communication skills, both written and verbal.
• Experience supporting regulated entities and understanding of registered office responsibilities is an advantage.
• Ability to manage deadlines, work independently, and occasionally handle extended hours.
• A post-secondary degree in business is desirable but not required.
• Reliable, detail-oriented, and aligned with high standards of client service and ethical conduct.