Responsibilities

• Provide clerical and administrative support to the Solicitor General’s Office, including preparing legal documentation, managing court bundles, and coordinating attorney schedules.
• Maintain and oversee the civil legal database/document management system and physical filing system, ensuring records are accurate and accessible.
• Act as Records Officer, ensuring compliance with records management laws and Freedom of Information (FOI) requirements.
• Support office management, including liaising with government agencies, coordinating room bookings, and recommending new procedures for operational efficiency.
• Assist with legal research using various tools, support FOI requests, and handle information retrieval processes.

Requirements Summary

• Qualifications: Secretarial Certificate/Diploma (essential); Paralegal or Legal Executive qualification (desirable).
• Experience: 5+ years in legal secretarial/administrative roles, including 2+ years in records management; proficient in Microsoft Office.
• Skills: Strong organizational, time management, and communication abilities; attention to detail; ability to maintain confidentiality and meet strict deadlines; proactive learner with a collaborative and professional approach.