Responsibilities:

• Edit and proofread lengthy, complex legal documents with precision and timeliness.
• Assist in creating new client and matter entries in the Document Management (DM) system.
• Perform copy and audio typing tasks from various sources.
• Manage communications, including answering phone calls and emails, taking messages, and forwarding them appropriately.
• Arrange conference calls, diary appointments, meeting rooms, equipment, and catering.
• Oversee file management, archiving, and ensuring accurate matter opening data.
• Assist with conflict checks and process fee earner expense claims.
• Collaborate with Marketing and Business Development (M&BD) teams to provide administrative support as required.
• Maintain accurate contact data for partners and fee earners in the CRM system, including adding marketing activities.
• Update and manage partner and fee earner LinkedIn profiles.
• Create and format PowerPoint presentations aligned with brand guidelines.
• Organize logistics for business trips, client meetings, and events, including compiling biographies and collateral packs.
• Keep business development plans current by reflecting all M&BD activities.
• Ensure regular updates to partner and fee earner biographies and liaise with the M&BD team for website amendments.

Requirements:

• Familiarity with secretarial and administrative tasks listed above, ideally within a legal environment.
• Proficient in Microsoft Office applications, including advanced Word skills, PowerPoint, and Outlook, with some knowledge of Excel.
• Experience with CRM systems and accurate typing skills is advantageous.
• A good standard of education, with secretarial or administrative qualifications being a plus.
• Strong planning, organizational, and time-management skills.
• Excellent written and verbal communication abilities.
• Team-oriented and flexible in supporting colleagues across multiple teams.