Responsibilities

• Provide comprehensive administrative support to fee earners, including managing messages, emails, diaries, and appointments.
• Assist with data management, document preparation, proofreading, and ensuring accurate client file management.
• Support local Probate work, legal research, and contribute to fee-earning tasks and general matters.
• Arrange and coordinate business development events, off-island trips, client meetings, and conference calls.
• Handle court-related tasks, including bundling, liaising with court offices, and conducting legal searches.
• Manage billing, WIP lists, expense claims, and fee earner time entries efficiently.
• Collaborate with the support team to ensure smooth office operations, including reception duties and covering during busy periods.
• Work on paralegal tasks and projects as assigned by partners or fee earners.

Requirements

• Educated to A level or equivalent, with strong grades (a degree or secretarial/administrative qualification is preferred).
• Prior experience in a professional services environment, ideally in legal services.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with document management systems is advantageous.
• Excellent typing, formatting, organizational, and multitasking skills.
• Strong attention to detail, accuracy, and the ability to work under pressure and meet deadlines.
• Effective communication skills and a proactive, flexible approach to teamwork and problem-solving.
• Commitment to continuous learning and adherence to company policies, including anti-money laundering and compliance regulations.