Responsibilities

• Manage and administer a portfolio of corporate clients in compliance with internal policies and local regulatory requirements.

• Coordinate corporate governance processes including preparing meeting agendas, drafting resolutions, minute-taking, and maintaining statutory records.

• Ensure timely collection and payment of annual fees in accordance with applicable regulations.

• Handle day-to-day compliance tasks such as document preparation and regulatory filings (e.g., with ROC, BMA, and BSX).

• Maintain accurate registers of members, directors, officers, and company minute books.

• Record daily time entries for accurate client billing.

• Collaborate with internal teams and external advisors (e.g., legal, tax, accounting, banks) to ensure service delivery.

• Meet client and regulatory deadlines while identifying process improvement opportunities.

• Support additional administrative tasks and take on responsibilities as assigned by management.

Requirements

• Minimum of 3 years’ experience in a similar corporate administration role within a corporate services or professional services environment.

• Demonstrated ability to manage client relationships and company portfolios, including experience with board governance and minute-taking.

• Strong knowledge of the Bermuda Companies Act 1981 and related regulatory frameworks.

• Professional qualifications (ICSA/STEP) or willingness to pursue them; ICSA Certificates in Corporate Procedures I & II are a plus.

• Excellent communication, organization, and time management skills.

• Ability to work independently and collaboratively within a team.

• Proficiency in Microsoft Word and Excel; experience with ViewPoint is an asset.