Administrative Assistant

Posted Mar 05, 2024 by Invenio

  • Negotiable
  • Direct Hire
  • Hong Kong

Responsibilities:
·         Perform general administrative functions to include physical and electronic filing of documents, courier arrangement, sorting and filing of mail, manage stationary and office supplies. 
·         Providing ongoing company administration services 
·         Maintaining entities’ information within the corporate services practice management database
·         Maintaining entities’ minute books and transaction folders
·         Assisting with the KYC collection
·         Recording time, managing WIP and debt collection
·         Arranging invoices and payments 
·         Monitoring collection of annual invoices and follow up if required
·         Preparing monthly report
·         Attending training (physical or online) in accordance with the firm’s policies
·         Coordinating with clients where necessary
·         In addition to the duties listed above, the Administrative Assistant may be requested to perform any other related ad hoc duties as requested by their line manager or the Directors.

Required:
·         At a minimum post holders should hold a High School diploma, and ideally be working towards a college or university degree or diploma 
·         At least 1 year corporate administration experience with professional firm with offshore experience.
·         A basic knowledge of Viewpoint, CORIS and general client database systems is helpful along with a working knowledge of the Microsoft Office Package and Microsoft Outlook
·         Must possess excellent written and oral communication skills
·         A proactive self-starter with the ability to use own initiative, and willing to help where necessary
·         Flexible, team work, “can do” attitude
·         Stable, organised and strong sense of responsibility
·         Proficiency in both spoken and written English and Chinese.  Knowledge of Putonghua would be an advantage

For an immediate response and a confidential conversation about this position, please contact:

Alexa Hernandez |   Alexa@invenio-global.com |   +1 345 769 7000

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+1 345 769 7000

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