Responsibilities

• Provide comprehensive administrative and executive support to the legal team, including calendar management, travel coordination, phone handling, and task tracking.
• Manage legal documentation, including drafting, editing, and finalizing contracts, reports, and other legal materials.
• Monitor deadlines, organize team meetings, and help ensure efficient team operations.
• Assist with compliance-related documentation, particularly Anti-Money Laundering (AML) processes.
• Coordinate and attend board meetings, take minutes, and prepare director and shareholder resolutions.
• Participate in various legal and administrative projects as assigned by senior legal staff.
• Support document and file management systems and maintain accurate records.
• Carry out other ad-hoc duties as directed to support the legal function.

Requirements

• Minimum of 8 years of recent experience in an Executive Assistant or Legal Secretarial role, including at least 3 years in the Cayman Islands.
• Background in a top-tier law firm, with strong knowledge of Cayman Islands legal and regulatory procedures.
• Proficient in Microsoft Office, especially Microsoft Word; expertise in document formatting and management.
• Familiarity with document management systems such as iManage.
• Strong written and verbal communication skills.
• High level of accuracy, attention to detail, and commitment to delivering high-quality work.
• Ability to work independently and collaboratively in a fast-paced, high-pressure environment.
• Strict adherence to confidentiality and ethical standards.
• Flexibility to work outside standard office hours when necessary to meet deadlines or support transactions.