The Office Manager is responsible for assisting, supporting and reporting to the Conducting Officers in relation to the proper management of the office administrative and logistics tasks.     
 
Essential Functions
Office Management

• Provide general operational support to the group, including meeting & travel coordination;
• Provide Reception support including delivery of documents/couriers; greeting client, visitors & vendors;
• Provide excellent customer service to all stakeholders by helping to resolve any issues/questions;
• Ensure tools, best practices and lessons learned are documented and communicated within the internal teams;
• Handling of confidential documentation and correspondence as requested;
• Entry and management of data integrity in Harmonic databases as requested;
• Assist with coordination of all matters relating to premises, facilities, supplies and kitchen and liaising with building management, cleaners, and other designated vendors;
• Preparing letters, presentations and reports as requested;
• Preparation and printing of presentation materials to a high standard;
• Organize internal and corporate meetings & events;
• Booking transport and accommodation for visiting staff;
• Attending meetings with senior management, offering the necessary support.

HR Support

• Provide general HR support to the group, under the supervision of the HR Consultant, including interview coordination, assisting with onboarding new hires and other HR matters as directed.

Other Responsibilities

• Participate in special projects
• Provide coverage for team members and support colleagues to ensure all work is completed
• Other job functions as required

 
Job Qualifications
1+ years of experience in a similar role ideally within financial services
Technical Requirements 

• Strong working knowledge of all Windows applications including Word, Outlook, Excel & Powerpoint
• Knowledge of BambooHR and an accounting software such as Quickbooks may be advantageous

 
Knowledge, Skills & Abilities Required

• Be highly motivated with a passion for the organization’s mission and a demonstrated excellence in prior endeavors
• Have strong organizational abilities and can work within a fast-paced environment
• Self-driven problem solving attitude and a strong work ethic
• Demonstrate a keen attention to detail – be a strategic thinker and highly analytical
• Experience in relationship management and client service
• Excellent time management, planning, organizational and prioritization skills
• Strong communication skills, both verbal and written with an innate ability to channel different points of view
• Have the ability to establish and maintain excellent relationships and have the ability to create a team atmosphere with internal staff while achieving key objectives
• Demonstrate maturity, confidence, and ability to operate independently
• Demonstrate high moral and ethical behavior. Having reliability and discretion is essential.