Duties include but not limited to:

• Greeting clients, visitors, and employees with a positive and helpful attitude
• Providing excellent customer service
• Answering and screening calls in a professional and welcoming manner and taking accurate and detailed messages
• Handling incoming and outgoing correspondence
• Managing meeting room calendar and ensuring the room is always tidy and presentable
• Performing daily errands, including banking, mail collection and Immigration runs
• Keeping reception area and office clean and organized
• Ensuring stationery cupboard and pantry are fully stocked and neat and organized

• Arranging schedule for messenger and courier
• Providing support to department managers, as required
• Assisting with a variety of administrative tasks including taking meeting notes and making travel plans
• Updating commercial and residential tenants’ records and assisting with inquiries and concerns.
• Logging payments for residential tenants
• Creating and maintaining soft and hard copy files and records

The successful candidate must have:

• High school diploma or equivalent
• A minimum of 2 years experience in a similar role
• Excellent written and verbal communication skills
• Professional dress and manner with pleasant and welcoming demeanor
• Attention to detail and problem-solving skills
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Able to contribute positively as a team, helping with various tasks as requested
• Able to be resourceful and proactive when issues arise
• Proficient in Microsoft Office 365 and Mac operating systems