Responsibilities:

• Manage a portfolio of corporate clients, ensuring all administration activities comply with internal policies and relevant statutory and regulatory frameworks.
• Handle corporate governance processes such as preparing board agendas, drafting resolutions, recording minutes, and maintaining statutory records.
• Coordinate the payment and submission of required government fees, licenses, and filings.
• Support compliance-related activities including filings with regulatory bodies (e.g., ROC, BMA, BSX) and use of relevant platforms such as ViewPoint and Integra.
• Maintain up-to-date corporate records, including registers of members, directors, officers, and minute books.
• Ensure accurate time recording for accounting purposes.
• Liaise with clients and stakeholders including legal, tax, banking, and investment professionals.
• Deliver responsive and efficient client service while meeting deadlines and supporting service excellence.
• Contribute to improving operational processes and support additional administrative duties as needed.

Requirements:

• Minimum of 3 years’ experience in a similar corporate administration role within a corporate services environment.
• Demonstrated experience in managing client portfolios and corporate governance duties, including minute taking.
• Solid understanding of the Bermuda Companies Act, 1981 and other relevant local legislation.
• Strong organizational, time management, and communication skills.
• Ability to work independently and collaboratively within a team environment.
• Proficiency in Microsoft Word and Excel; familiarity with ViewPoint is an asset.
• Professional certifications or willingness to pursue ICSA or STEP qualifications is preferred.
• Completion of ICSA Certificates in Corporate Procedures I and II is advantageous.