Responsibilities

• Serve as the primary relationship manager for a portfolio of high-value clients, including hedge funds and private equity funds.
• Organize and manage board, advisory, and shareholder meetings, including preparation of agendas, collation of board packs, and acting as company secretary for minute-taking.
• Draft, distribute, and secure approval of detailed meeting minutes, and ensure all post-meeting actions are completed.
• Act as the main point of contact for assigned entities, handling correspondence with attorneys, clients, and service providers.
• Oversee invoicing, accounts receivable, and other administrative tasks.
• Lead or support projects related to process documentation, protocol development, and best practice implementation.
• Provide flexible support, including outside of standard business hours when required.
• Contribute to additional governance or operational projects as assigned.

Requirements

• Bachelor’s degree in law, business, or languages; professional qualification such as ICSA or CGI preferred.
• Minimum of 5 years’ fund company secretarial or governance experience within financial services, law, or professional practice.
• Strong understanding of corporate governance standards and regulatory frameworks, ideally with knowledge of Cayman Islands Monetary Authority guidelines on corporate governance, mutual funds, and private funds.
• Demonstrated experience coordinating board meetings and producing accurate minutes in a timely manner.
• Excellent verbal and written communication skills.
• Strong organizational ability with experience managing multiple priorities under pressure.
• Proactive, detail-oriented, and capable of working independently as well as collaboratively within a team.