Responsibilities: 

• Managing the COO’s diary, contacts, and files.
• Screening and directing calls for the COO and Finance/Operations teams.
• Taking minutes at confidential meetings, creating summaries, and handling sensitive information with discretion.
• Transcribing from dictation and notes, proofreading, and taking notes during meetings or calls.
• Assisting with internal/external board meetings, including arranging materials for preparation and follow-ups.
• Managing travel itineraries for the COO and senior staff.
• Coordinating the COO’s commitments, managing projects, and conducting research for the Finance/Operations teams.
• Coordinating system implementation and process improvement projects.
• Providing leave coverage for other Executive Assistants.
• Performing additional tasks and projects as assigned.

Requirements:

• 6+ years of recent executive support experience at the C-suite/Partner level in financial services.
• 3+ years of international experience in top-tier financial services.
• Associate’s Degree or recognized certification preferred.
• Basic legal knowledge, including familiarity with resolutions, contracts, and other documents.
• Experience in financial and investment markets.
• Ability to work under pressure, manage multiple tasks, and meet deadlines with high accuracy.
• Proficient in managing complex diaries and coordinating meetings.
• Experience in travel management for senior executives.
• Expert IT skills, particularly in Microsoft Office; iManage experience is a plus.
• Proficient in audio dictation with a typing speed of 60 WPM.
• Strong communication, numeracy, and attention to detail.
• High level of integrity.
• Willingness to work outside normal hours as needed.