Responsibilities:

• Prepare and update regulatory documents, including CRS and AML policies, manuals, and memoranda.
• Submit and track applications on the REEFS platform, coordinating with accounts and clients for required documentation.
• Draft and process invoices, ensuring compliance with client billing requirements and managing follow-ups.
• Format, edit, and store legal documents using the firm’s house style, including blacklining and document conversions.
• Manage calendars, schedule meetings, book conference rooms, and handle inbox administration.
• Respond to phone and email inquiries professionally, maintaining accurate client records and correspondence.
• Conduct searches for conflicts, court records, and corporate registry filings.
• Handle new matter creation, KYC compliance, and onboarding tasks.
• Assist with marketing and business development, including preparing pitches and maintaining contact databases.
• Provide support to attorneys and colleagues, covering for absences and assisting with special projects as needed.

Requirements:

• 3-5 years of legal administration experience and/or a recognized legal secretarial qualification.
• Copy and audio typing speeds of 60-70 wpm with 98% accuracy.
• Strong organizational skills to manage high-volume workloads and prioritize effectively.
• Proficiency in legal document preparation, billing procedures, and regulatory filings.
• Familiarity with legal compliance processes, database management, and document formatting.